Purpose-built for ACP document filing — not a generic port tool adapted for Panama. VUMPA, PCSOPEP, crew manifest, and cargo declaration data — validated and assembled into a submission-ready package.
LIVE Purpose-built for ACP document filing. CanalClear validates supported VUMPA, PCSOPEP, crew, and cargo data and generates a submission-ready package; the operator follows the ACP submission workflow. Source: ACP-01
What is VUMPA? VUMPA (Vessel Universal Measurement and Pre-Arrival) is the Panama Canal Authority's mandatory pre-arrival notification system. Every vessel must file a complete VUMPA package — vessel particulars, crew manifest, PCSOPEP, and cargo declaration — at least 96 hours before arrival. Missing the deadline forfeits your transit slot.
What is PCSOPEP? PCSOPEP (Panama Canal Shipboard Oil Pollution Emergency Plan) is a mandatory ACP-specific environmental plan documenting oil spill response procedures for Panama Canal transits. It must be bilingual (English/Spanish), ACP-approved by the Prevention of Pollution Division, and signed by the current master before submission in the VUMPA package.
External agent costs and service scope vary. CanalClear pricing covers the listed validation and preparation workflow; confirm current ACP instructions before submission.
ACP timing requirements can be strict. Confirm the applicable filing window and transit consequences with the authority or agent before relying on a reminder. Source: ACP-01
External agent fees vary by provider and service scope. CanalClear pricing covers the listed software workflow.
ACP instructions identify the applicable VUMPA, PCSOPEP, crew, cargo, and vessel information requirements. Review the current source and final package before submission. Source: ACP-01
An expired or incomplete PCSOPEP can create operational risk. Review current ACP instructions and the final package before submission.
Upload your vessel data once. CanalClear handles the rest — from VUMPA generation to PCSOPEP validation to PDF export.
Import vessel particulars from supported sources where available, or add them manually. Saved data can be reused across selected transits.
Validation checks supported VUMPA, PCSOPEP, crew, and cargo fields against the applicable ACP reference before operator submission.
ACP-format PDFs and packages are generated for operator review. Portal-assisted submission remains with the operator; reminders do not guarantee acceptance.
Panama workflow features are organized around the ACP references identified on the Regulatory Sources page.
Vessel particulars, crew list, equipment certificates, PCSOPEP, and cargo declaration can be populated from available vessel data for operator review.
Verify your PCSOPEP is current and ACP-compliant before departure. Expiry alerts sent 30 days in advance — no more surprises at the Canal entrance.
Set your ETA once. CanalClear can calculate a workflow reminder based on the configured timing reference; confirm the current ACP deadline before submission.
Documents are prepared for operator submission through the ACP Maritime Service Portal. CanalClear does not represent direct authority acceptance.
VUMPA, PCSOPEP, crew manifest, and cargo declaration — all generated with ACP reference numbers and correct formatting for immediate submission.
23-point validation engine catches the errors ACP rejects: missing STCW endorsements, invalid cargo codes, mismatched tonnage data, and expired certificates.
No per-transit fees. Ship agents get unlimited VUMPA filings. Fleet operators get continuous PCSOPEP compliance. Both cover Panama Canal.
One subscription covers both routes. VUMPA filings (Panama) and SCA transit permits, cargo declarations (Suez) — same flat rate.
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Deep dives on Panama Canal requirements, VUMPA deadlines, and how to prepare your documentation.